CHURCH SCHOOLS ENTRY – ADMISSION SCHOLASTIC YEAR 2025-2026
Admission into Church schools in Malta and Gozo, in the years of admission, are determined by the Regulations published in this page.
Church Schools Entry is linked to the year of birth. Applications for entry at the different levels proceeds according to the instructions given hereunder.
The years of admission for Malta are, first and second year kindergarten, first year primary and Year 7 / Form 1 secondary. For Gozo, the years of admission are first year kindergarten and first year secondary. Admission in other years is the responsability of each school.
For frequently asked questions (FAQs), kindly visit this page.
The Admissions office can be reached by email: [email protected] or 2203 9360.
List of Applicants for St Francis Transfers
List of applicants for transfers to St Francis Birkirkara Primary
List of applicants for transfers to St Francis Cospicua Primary
List of applicants for transfers to St Francis Msida Primary
List of applicants for transfers to St Francis Sliema Secondary
St Francis Transfers Regulations
Regulations for Transfers at St Francis Schools from Kindergarten 2 to Year 1 Primary.
Regulations for Transfers at St Francis Schools from Year 6 Primary to Form 1 Secondary.
Application process details
APPLICATIONS – FIRST CRITERIA: MAINSTREAM AND SERIOUS CASES
Children from Church Homes
Children of Employees in the Same School
Siblings
Transfers
Exempted from attendance
Children from Church Schools without Continuity
Children of Employees in Another School
Social Cases of children under Care Order who live in the same Residential Home. (paragraphs 1a-1ġ & 2i)
- Online on https://church.mt/applications
from Thursday 21 November to Thursday 28 November 2024
- Those who require assistance to apply online may phone on 2203 9360 from Monday to Friday between 9:00 a.m and 2:00 p.m. on the days of application.
- Applications cannot be downloaded.
LATE APPLICATIONS MAINSTREAM AND SERIOUS CASE
Late Applications of Criteria 1 (Paragraph 1a-1ġ &1i)
- Online on https://church.mt/applications
From Thursday 5 December to Thursday 12 December, 2024 - In case of difficulty during the filling of the application online, one can phone on 2203 9360 from Monday to Friday between 9:00 a.m and 2:00 p.m. on the days of application.
- Applications cannot be downloaded.
INFORMATION AND DOCUMENTS REQUIRED:
This information will be required while filling the online application:
Child’s name and surname, Child’s ID Card Number, Child’s Date of birth, Child’s gender, Address, Locality and Post Code, Home telephone number, Mother’s / Father’s / Custodian 1 and / or 2 Name and Surname; Mother’s / Father’s / Custodian 1 and / or 2 ID card number; Mother’s / Father’s / Custodian 1 and / or 2 mobile number; Email address of the Mother’s / Father’s / Custodian 1 and / or 2.
Documents to be uploaded with the application:
a) Catholics and other Christians are to present the Baptism Certificate.
b) Abstract of Birth Certificate from the Public Registry.
c) Foreigners who do not have a Maltese Identity Card are required to write their passport number and upload a copy of their passport details instead of the identity card.
d) A photo of the applicant.
e) When applying, parents / custodians will be asked to agree to The Declaration re Data Protection and Privacy. This Declaration may be viewed and/or downloaded here. Parents / custodians will be asked to indicate whether they would like to be notified or not if the Board needs to contact the school of their child.
f) The Declaration Educational Programme, filled by the Head of School, indicates whether the student is mainstream, has access arrangements or is supported by an LSE. or has started the process for statementing.
This Declaration may be downloaded from here.
In certain circumstances the Educational Programme Declaration may be sent later. In this case the applicant needs to indicate whether the student is mainstream, has access arrangements or is supported by an LSE. or has started the process for statementing. If there is a discrepancy between the parents’ declaration and that of the Head of School, the Admissions Board will consider the indications by the Head of School and chances available according to the parents’ / custodians’ indication may be forfeited if they have already occurred.
The Educational Programme Declaration signed by the Head of School needs to be sent to Admissions Office not later than a week after the School Registration, for the application to be valid. If this is not submitted, then the registration will be invalid.
This Declaration is not applicable for Kinder 1.
ġ) The application by one parent, or a representative of the parents, indicates that the parents / custodians agree about the application.
g) In the case of separated parents / custodians when the Courts have decided that the care and custody is joint and both parents / custodians have legal rights re the education of their children, both parents / custodians need to indicate their consent. In such cases, the relative and most recent legal document that defines the children’s custody and educational responsibility is to be presented.
The application is invalid if one parent / custodian disagrees or is uninformed and has not given his/ her consent.
Other Documents required when applying with the following criteria:
għ) If applying according to the Criterion for Children from Church Homes (1a) or Criterion for Social Cases of children under Care Order who live in the same Residential Home (2i):
A Declaration on the appropriate form signed by the Director of the Home / Residential Home to show that the child is a resident in the Church Home / Residential Home. This Declaration is to be made on the same day of the application. The preferred choice of school is also to be indicated.
The Declaration may be downloaded from here
h) If applying according to the Siblings Criterion:
i. The Birth Certificate from the Public Registry of the other sibling/s already attending a Church School.
ii. A photocopy of the identity cards of both parents / custodians;
iii. In the case of adopted or fostered children, a certificate from the Agency concerned declaring the adoption or the fostering of the child is also required.
iv. When applying according to paragraphs 1ċ ii,iii and iv, custody documents AND a Declaration under oath in front of a notary (paragraph 1ċ) are also required.
ħ) Applicants with a Statement of Needs that reads “Learner’s needs are to be met by Class Teacher” are to present the Statement of Needs and the most recent psycho-educational report.
i) Applicants who have allergies and / or might need to use an Epi-Pen need to present the latest medical documents accordingly.
j) One needs to attach these documents according to the case:
i. A written explanation about the case
ii. Relevant certificates including the Year 5 and Year 6 Exam end of year results if available
iii. The Statement of Needs issued by the Statementing Moderating Panel and IEP
iv. When the case has not been concluded with the Statementing Moderating Panel of the Department of Education, a copy of the application to the Statementing Board, or a report by an educational psychologist detailing the needs of the boy/girl, is to be presented
v. The Statement of Needs, for applicants whose statementing is in process, has to be forwarded to the Admissions Office once this is received from the Statementing Board.
vi. The application for the request of the removal for the support of an L.S.E. which would have been presented to the Statementing Moderating Panel by the 31st October 2024.
k) Documents which are not submitted with the application need to be submitted online on this link: https://knisja.mt/forms/csm-missing-documents/. You will need to include the application number and passcode.
Unless indicated otherwise, all documents for First Criteria applications has to be submitted by the 31st January 2025. In case these are not sent, the application will be invalid.
APPLICATIONS – FIRST CRITERIA: MAINSTREAM AND SERIOUS CASES
Applications for Entry into Kindergarten1 and Form 1 Secondary for:
Children in Year 6 Gozo Church Schools
Children of Employees in the Same School
Siblings in the same school
Children of employees at SfCE, at the Seminary or at the Bishop Conservatory Secondary School
Applicants from Għasri for Laura Vicuna
Social Cases and Asylum Seekers (Paragraph 1a-1h) will be held:
- Online on https://church.mt/gozoapplications
from Thursday 21 November to Thursday 28 November 2024 - Parents may phone our support line on 2203 9360 from Monday to Friday between 9:00 a.m and 2:00 p.m. on the days of application.
- Applications cannot be downloaded.
APPLICATIONS LATE PHASE – FIRST CRITERIA: MAINSTREAM AND SERIOUS CASES
- online on https://church.mt/gozoapplications
from Thursday 5 December to Thursday 12 December, 2024 - In case of difficulty in filling the application online, one can phone on 2203 9360 from Monday to Friday between 9:00 a.m and 2:00 p.m. on the days of application.
- Applications cannot be downloaded.
INFORMATION AND DOCUMENTS REQUIRED:
This information will be required while filling the online application:
Child’s name and surname, Child’s ID Card Number, Child’s Date of Birth, Child’s gender, Address, Locality and Post Code, Home telephone number, Mother’s / Father’s / Custodian 1 and / or 2 Name and Surname; Mother’s / Father’s / Custodian 1 and / or 2 ID card number; Mother’s / Father’s / Custodian 1 and / or 2 mobile number; Email address of the Mother’s / Father’s / Custodian 1 and / or 2.
Documents to be uploaded with application:
- The child’s birth certificate from the Public Registry.
- If applying under the siblings’ criteria: birth certificate of the sibling already in a Church school in Gozo.
- Those applying for Form 1 need to also upload the Declaration for Educational Programme.
The Educational Programme Declaration, filled by the Head of School, indicates whether the student is mainstream, has access arrangements or is supported by an LSE or has started the process for statementing.
This Declaration may be downloaded here
In certain circumstances the Educational Programme Declaration may be sent later. In this case the applicant needs to indicate whether the student is mainstream, has access arrangements, is supported by an LSE or hasstarted the process for statementing. If there is a discrepancy between theparents’ declaration and that of the Head of School, the Admissions Board will consider the indications by the Head of School and chances availableaccording to the parents’ indication may be forfeited even if they have already occurred.
For the application to be valid, the Educational Programme Declaration signed by the Head of School needs to be sent to Admissions Office not later than the 11th April 2025, If this is not submitted, then the Registration will be invalid.
Required Information according to the Application Criteria
- Those applying under the Criteria of Students in Year 6 Primary Gozo Church Schools must specify the name of the school the student is currently attending. This information will also be verified with the school.
- Those applying under the Criteria of employee must specify the name of the school s/he is employed with or the Secretariat for Catholic Education. This information will be verified with the school and the Secretariat for Catholic Education.
- Those applying under the Sibling Criteria must specify in which church school the sibling is attending. This information will be verified with the school.
- Those applying under Criteria 1f for Laura Vicuna need to indicate so on the application and upload a copy of the parents’ / custodians’ Identity Card is to be uploaded and a declaration that the children live in Għasri, signed by a professional (for example. notary, priest, teacher) who would have known one of the parents / custodians for at least two years. This declaration can be downloaded from here.
- Those applying under Serious Case Criteria who need the support of an LSE or as a Social case or as an Asylum Seeker need to upload documents and/or certificates relevant with the case.
- In the case of separated parents / custodians when the Court has decided that the care and custody is joint and both parents / custodians have legal rights re the education of their children, both parents / custodians need to indicate their consent. In such cases the relative and most recent legal document that defines the children’s custody and educational responsibility is to be presented.
- When applying according to paragraphs 1ċ ii, iii and iv, these documents are also required:
- A photocopy of the identity cards of both parents / custodians
- Custody documents
- AND a Declaration under oath in front of a notary (see regulations paragraph 1c).
Documents which are not submitted with the application need to be submitted online on this link: https://knisja.mt/forms/csg-missing-documents/. You will need to include the application number and passcode.
Unless indicated otherwise, all documents for First Criteria applications have to be submitted by the 31st January 2025. In case these are not sent, the application will be invalid.
APPLICATIONS – THIRD CRITERIA AND CRITERION 1h: OTHER APPLICANTS MAINSTREAM AND SERIOUS CASES
- Online on https://church.mt/applications
from Tuesday 4 February to Thursday 13 February, 2025 - Those who require assistance to apply online may phone on 2203 9360 from Monday to Friday between 9:00 a.m and 2:00 p.m. on the days of application.
- Applications cannot be downloaded.
LATE APPLICATIONS – THIRD CRITERIA AND CRITERION 1h: OTHER APPLICANTS MAINSTREAM AND SERIOUS CASES
- Online on https://church.mt/applications
from Thursday 20 February to Thursday 27 February, 2025 - In case of difficulty in filling the application online, one can phone on 2203 9360 from Monday to Friday between 9:00 a.m and 2:00 p.m. on the days of application.
- Applications cannot be downloaded.
INFORMATION AND DOCUMENTS REQUIRED:
This information will be required while filling the online application:
Child’s name and surname, Child’s ID Card Number, Child’s Date of Birth, Child’s gender, Address, Locality and Post Code, Home telephone number, Mother’s / Father’s / Custodian 1 and / or 2 Name and Surname; Mother’s / Father’s / Custodian 1 and / or 2 ID card number; Mother’s / Father’s / Custodian 1 and / or 2 mobile number; Email address of the Mother’s / Father’s / Custodian 1 and / or 2.
Those applying under Criterion 1h need to also upload the documents pertaining to the criterion they were eligible for.
Documents to be uploaded with the application:
a) Catholics and other Christians are to present the Baptism Certificate.
b) Abstract of Birth Certificate from the Public Registry.
c) Foreigners who do not have a Maltese Identity Card are required to write their passport number and upload a copy of their passport details instead of the identity card.
d) A photo of the applicant.
e) When applying, parents / custodians will be asked to agree to The Declaration re Data Protection and Privacy. This Declaration may be viewed and/or downloaded from here. Parents / custodians will be asked to indicate whether they would like to be notified or not if the Board needs to contact the school of their child.
f) The Declaration Educational Programme, filled by the Head of School, indicates whether the student is mainstream, has access arrangements or is supported by an LSE. or has started the process for statementing.
This Declaration may be downloaded from here
In certain circumstances the Educational Programme Declaration may be sent later. In this case the applicant needs to indicate whether the student is mainstream, has access arrangements or is supported by an LSE. or has started the process for statementing. If there is a discrepancy between the parents’ / custodians’ declaration and that of the Head of School, the Admissions Board will consider the indications by the Head of School and chances available according to the parents’ indication may be forfeited if they have already occurred.
The Educational Programme Declaration signed by the Head of School needs to be sent to Admissions Office not later than a week after the School Registration, for the application to be valid. If this is not submitted, then the registration will be invalid.
This Declaration is not applicable for Kinder 1.
ġ) The application by one parent / custodian, or a representative of the parents / custodians, indicates that the parents / custodians agree about the application.
g) In the case of separated parents / custodians when the Courts have decided that the care and custody is joint and both parents / custodians have legal rights re the education of their children, both parents / custodians need to indicate their consent. In such cases, the relative and most recent legal document that defines the children’s custody and educational responsibility is to be presented.
The application is invalid if one parent / custodian disagrees or is uninformed and has not given his/ her consent.
Other Documents required when applying with the following criteria:
għ) If applying according to the Criterion for Children from Church Homes (1a) or Criterion for Social Cases of children under Care Order who live in the same Residential Home (2i):
A Declaration on the appropriate form signed by the Director of the Church Home / of the Residential Home to show that the child is a resident in the Church Home / Residential Home. This Declaration is to be made on the same day of the application. The preferred choice of school is also to be indicated.
The Declaration may be downloaded from here
h) If applying according to the Siblings Criterion:
i. The Birth Certificate from the Public Registry of the other sibling/s already attending a Church School.
ii. A photocopy of the identity cards of both parents / custodians;
iii. In the case of adopted or fostered children, a certificate from the Agency concerned declaring the adoption or the fostering of the child is also required.
iv. When applying according to paragraphs 1ċ ii,iii and iv, custody documents AND a Declaration under oath in front of a notary (paragraph 1ċ) are also required.
ħ) Applicants with a Statement of Needs that reads “Learner’s needs are to be met by Class Teacher” are to present the Statement of Needs and the most recent psycho-educational report.
i) Applicants who have allergies and / or might need to use an Epi-Pen need to present the latest medical documents accordingly.
j) One needs to attach these documents according to the case:
i. A written explanation about the case
ii. Relevant certificates including the Year 5 and Year 6 end-of-year result if available
iii. The Statement of Needs issued by the Statementing Moderating Panel and IEP
iv. When the case has not been concluded with the Statementing Moderating Panel of the Department of Education, a copy of the application to the Statementing Board, or a report by an educational psychologist detailing the needs of the boy/girl, is to be presented
v. The Statement of Needs, for applicants whose statementing is in process, has to be forwarded to the Admissions Office once this is received from the Statementing Board.
vi. The application for the request of the removal for the support of an L.S.E. which would have been presented to the Statementing Moderating Panel by the 31st October 2024.
k) Documents which are not submitted with the application need to be submitted online on this link: https://knisja.mt/forms/csm-missing-documents/. You will need to include the application number and passcode.
Unless indicated otherwise, all documents for Third Criteria has to be submitted by the 31st March 2025. In case these are not sent, the application will be invalid.
APPLICATIONS – SECOND CRITERIA AND CRITERION 1h: OTHER APPLICATIONS MAINSTREAM AND SERIOUS CASES
- Online on https://church.mt/gozoapplications
from Thursday 4 February to Thursday 13 February, 2025 - Those who require assistance to apply online may phone on 2203 9360 from Monday to Friday between 9:00 a.m and 2:00 p.m. on the days of application.
- Applications cannot be downloaded.
LATE APPLICATIONS – SECOND CRITERIA AND CRITERION 1h: OTHER APPLICATIONS MAINSTREAM AND SERIOUS CASES
- Online on https://church.mt/gozoapplications
from Thursday 20 February to Thursday 27 February, 2025 - Those who require assistance to apply online may phone on 2203 9360 from Monday to Friday between 9:00 a.m and 2:00 p.m. on the days of application.
- Applications cannot be downloaded.
INFORMATION AND DOCUMENTS REQUIRED:
This information will be required while filling the online application:
- Child’s name and surname, Child’s ID Card Number, Child’s Date of Birth, Child’s gender, Address, Locality and Post Code, Home telephone number, Mother’s / Father’s / Custodian 1 and / or 2 Name and Surname; Mother’s / Father’s / Custodian 1 and / or 2 ID card number; Mother’s / Father’s / Custodian 1 and / or 2 mobile number; Email address of the Mother’s / Father’s / Custodian 1 and / or 2.
Those applying under Criterion 1h need to upload the documents of the criterion they were eligible for.
Documents to be uploaded with application:
- The child’s birth certificate from the Public Registry.
- If applying under the siblings’ criteria: birth certificate of the sibling already in a Church school in Gozo.
- Those applying for Form 1 need to also upload the Declaration for Educational Programme.
The Educational Programme Declaration, filled by the Head of School, indicates whether the student is mainstream, has access arrangements or is supported by an LSE or has started the process for statementing.
This Declaration may be downloaded from here
In certain circumstances the Educational Programme Declaration may be sent later. In this case the applicant needs to indicate whether the student is mainstream, has access arrangements, is supported by an LSE or has started the process for statementing. If there is a discrepancy between the parents’ declaration and that of the Head of School, the Admissions Board will consider the indications by the Head of School and chances available according to the parents’ / custodians’ indication may be forfeited even if they have already occurred.
For the application to be valid, the Educational Programme Declaration signed by the Head of School needs to be sent to Admissions Office not later than the 11th April 2025, If this is not submitted, then the Registration will be invalid.
- Those applying under Serious Case Criteria who need the support of an LSE or as a Social case or as an Asylum Seeker need to upload documents and/or certificates relevant with the case.
- In the case of separated parents / custodians when the Court has decided that the care and custody is joint and both parents / custodians have legal rights re the education of their children, both parents / custodians need to indicate their consent. In such cases the relative and most recent legal document that defines the children’s custody and educational responsibility is to be presented.
- When applying according to paragraphs 1ċ ii, iii and iv, these documents are also required:
- A photocopy of the identity cards of both parents / custodians
- Custody documents
- AND a Declaration under oath in front of a notary (see regulations paragraph 1c).
Documents which are not submitted with the application need to be submitted online on this link: https://knisja.mt/forms/csg-missing-documents/. You will need to include the application number and passcode.
Unless indicated otherwise, all documents for Second Criteria have to be submitted by the 11th April 2025. In case these are not sent, the application will be invalid.
Click here to download the Declaration for Admission Criteria 1: Children from Church Homes.
Click here to download the Declaration for children from Għasri applying for entry into Laura Vicuna
Click here to download the Data Protection and Privacy Declaration.
Click here to download the Educational Programme Declaration (MALTA).
Click here to download the Educational Programme Declaration (GOZO).
Fees- these are charged to help cover administrative costs:
Fee on Application: €25
Fee for a Late Application: €30
A registration fee of €50 is paid on enrollment.
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